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HostMyCalls™ Hosted PBX Service

User Instruction for the Tadiran Telecom T208M Telephone Sets

To Answer a Calls

While call is ringing, lift handset for private conversation or press the SPKR button to use the hands-free speakerphone. When finished, hang up handset or press the SPKR button to end call.

To Make External Calls

Dial 9 then the desired external number on the key pad (use ten digit format for all external numbers).

To Make Internal Calls

Dial desired 4 digit extension number on the key pad.

To Transfer a Call to an Internal Number

While connected to a call you want to transfer, press XFER button or soft key on display then dial desired 4 digit extension number then hang-up.

To Transfer Directly to a Voice Mailbox

While connected to a call you want to transfer, press XFER button or soft key on display then dial 6 plus the 4 digit extension number then hang-up.

To Place a Call on Hold

Press the HOLD button.

To Retrieve a Call on Hold

Press the HOLD button.

Call Forward to Voice Mail

To direct all calls to your voice mail box without ringing your phone first, press FWD VMS button. Button LED comes on.

Cancel Forward to Voice Mail

To cancel call forwarding to your voice mail box, press FWD VMS button. Button LED turns off.

Mute

While on a call, press the MUTE button. Button LED comes on and the mute feature is enabled.

Remove Mute

While on a call, press the MUTE button. Button LED turns off and the mute feature is disabled.

Park a Call

To place a call in progress into a Park Zone to be retrieved from another telephone extension, press the XFER button then dial a zone code* and hang-up.

Retrieve a Parked Call

From any phone extension, dial the zone code* where a call has been parked. Call is connected.

Redial

Press the REDIAL button. Last number dialed will be automatically dialed.

Storing Numbers in Personal Library Speed Dial

Dial #193 then a Library Number (7000-7009) then dial 9 plus the ten digit phone number then press the SPKR button.

Dialing Personal Library Speed Dial

Library has 10 personal speed dial bins. Dial library Number (7000-7009).

3-Party Conference

While 1^st call is in progress, press the CONF button. Call 2nd party (may be internal call or external call). Once the 2nd party answers, press the CONF button to join all parties together.

Optional Features

Many optional or advanced features require a programmable button. The telephone only has four programmable buttons. By default they are programmed and labeled as follows:

1st Button = LOOP

2nd Button = LOOP

3rd Button = FWD VMS

4th Button = VMS

LOOP

The LOOP buttons are used for making and receiving calls. When multiple LOOP buttons are in use, the extension will act as if it is a multi-line telephone.

FWD VMS

The FWD VMS button is used to forward incoming calls to the user’s voice mail box.

To activate, press the FWD VMS button. Button’s LED will be lit. All calls will be sent to the user’s voice mail box.

To de-activate, press the lit FWD VMS button. The LED on the button will go off. Calls will now ring to the extension as normal.

VMS

The VMS button allows direct access to an extension user’s voice mail box. The voice mail system will signal the Message Indicator (top of display) on the user’s extension when a new message has been received.

To listen to the messages, press the VMS button and the voice mail system will prompt the user for access and options. When finished message management, hang-up. The Message Indicator will go off when all messages have been acknowledged.

MSG

The MSG Button can be used to list messages received and cancel messaging indication.

TEM

In order to have additional programmable buttons for optional features to use with your phone, an optional TEM is required. It is an expansion module unit used to provide additional programmable buttons. The TEM mounts to the right-side of your telephone and has two columns of 12 programmable buttons. Please see your company’s system administrator for programming details.

Flexicall

This feature allows you to select another phone extension or outside number to simultaneously ring with your phone. The destination you what to use with the Flexicall feature must be pre-programmed into a bin of your Personal Library Speed Dial. This advanced feature must be activated for your phone before it is functional.

Flexicall Activation (Button)

Press the preprogrammed Flexicall button on your phone to activate. Incoming calls will ring your phone and to the destination number simultaneously.

To Setup Flexicall

Program a flexicall destination in your speed dial. (see Storing Personal Library Speed Dial above) The Flexicall feature can be used without having a Flexicall button programmed.

Flexicall Activation (Dial Code)

To activate dial #17710 and the Personal Library Speed Dial bin number of your destination (7000 – 7009).

To de-activate dial #17710 then #10.

Receiving Calls to Another Number Destinations Via Flexicall

Answering a Flexicall

Calls ring to a remote destination number just like any other call that had been directly dialed to that destination. The calling party is unaware the call is ringing to the remote destination number simultaneously with your office telephone extension. To remotely answer the call, lift the handset or press the answer button (if using a cell phone). The caller is connected. The office telephone extension stops ringing.

Ending a Flexicall

Just hang up the handset or press the end button (if using a cell phone). The call is terminated.

Not answering a Flexicall

If a call is unanswered at the remote location or your office telephone extension, your extension’s No Answer pre-programmed call forwarding will apply. Usually, it is set to go to the extension’s voice mail box. Please be aware, if the remote destination number has call forwarding, voicemail or similar features activated, the call can be directed to an unintentional result before the No Answer forwarding feature of the office telephone extension can process the call.

* To obtain your assigned dial codes, please see your in-house system administrator or call HostMyCalls Customer Service at extension 6000.

The HostMyCalls service can provide notifications to Subscribers of voice messages that have been received. This optional feature can send either Test Message Alerts or Audio Message Alerts to any email address for the Subscriber.

Text Message Alert

Text message Alert notifications can be sent to any device that can receive emails. The text message includes the Caller ID information if it is available. An alert message is sent each time a new voice message is received for the Subscriber. This feature is setup and activated by the HostMyCalls Support team.

Audio Message Alert

New Subscriber voice messages are copied and converted to wave file attachments and sent out via email from the HostMyCalls system to any valid email destination of the Subscriber. This feature is setup and activated by the HostMyCalls Support team.

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